This page is work-in-progress

Current Application

http://cheddar.dlib.indiana.edu:8080/lcp

Software Requirements

• Users can add new images to the collection
• Users can search collections in multiple ways
• Users can browse collections
  • Listings should be sortable by at least date
  • Image date is utilized to locate images
• Access to software is protected through passwords.
  • CAS integration for IU users is possible

Simplified set of requirements for the Liberian Collections Project

• User management and Authentication/Authorization
  • The Cataloging Tool (CT) allows addition of new users and user roles
  • Users can have multiple roles, including administrator, cataloger, digitizer, etc.
  • Users can authenticate through IU's CAS service
• Collection management
  • Users with appropriate privileges can create new collections
  • Collections are based on donor/photographer
• Item management
  • Users can search for existing items, by title and other metadata fields
  • Users can modify existing items
    • Users can modify fields in existing metadata records
  • (Considered for later versions) Each item belongs to only one collection
    • Users can choose to which collection an item belongs at the time of item creation
    • Users can change to which collection an item belongs
• Metadata
  • Information about photos are stored in Fedora in MODS and DC descriptive formats
  • Users select a vocabulary from a Controlled Vocabulary list for some fields
  • CT performs an initial validation according to the criteria defined by LCP
  • CT initiates the validation framework to validate entered data for DLP standards
• Images
  • Scanned/Digitized images can be in TIF file format

• Page navigation graph

Notes About Sample Data of Feb 08

• See these attachments: Geo keywords, keywords, metadata and field list
• File names and archive ID are different for the Stone Collection (Stone-NNN.NN.tif vs. NNN.NN)
• Date field values:
  • Carter: Mmm-YY (e.g. Sep-73)
  • Holsoe: Mixed some MMMYYWN (e.g. SEP74W3) and some Mmm-YY
  • Stone : Mmm-YY (Aug-70)
• Condition field:
  • Carter and Stone: a number 1..n
  • Holsoe: Text description like Out of focus, Embedded dirt, etc.
• Copy right field: LCP/IU. Should this be stored as it is in the descriptive metadata?

Design

Field mappings based on Melanie's field mapping sheet (UI Form <-> MODS)

Form field	MODS field	Field type	Notes
Collection	relatedItem	Selection	This is usually the donor name. Melanie wasn't sure, if this field should go into the relatedItem field in MODS
Title	titleInfo/title	Text field (required field)	Caption created by indexer, edited by donor or content expert
Archive ID	identifier	?	LCP ID Number.
Location	identifier	Text field	LCP Location (Number or Text)
Stamped #	identifier	Text field	On slide frame
Box number	location	Text field	Donor's Original Slide Box Number
Roll number	location	Text field	Written on slide frame or container
Film Type	TBD	Selection - CV	Ektachrome, Kodachrome, Fujicolor, etc.
Date	originInfo/dateCaptured	Date field or Text	Recording Dates (Begin), Stamped/written on slide
Label	subject/topic	Text field	Brief Description. Notes on slide frame/back of photo
Usability	physicalDescription	Scale, Selection or Text field	Scale based on physical evaluation of focus, framing, exposure
Condition	physicalDescription	Text field	Technical Problems. Text: physical evaluation of mold, dust, scanablility, focus, exposure
Creator	name/namePart	Text field	Participant - Role = Photographer.
Continent	subject/hierarchicalGeographic/continent	Select - CV Geo
Country	subject/hierarchicalGeographic/country	Text field - CV Geo
County	subject/hierarchicalGeographic/county	Text field - CV Geo
City	subject/hierarchicalGeographic/city	Text field - CV Geo
Ethnic Group	subject/topic ?	Text field - CV - Social and Cultural Groupings
Root/Subject	subject/topic	Text field - CV	Highest Content Classification Category: Architecture, Performance, etc.
Subject	subject/topic	Text field - CV	Additional Descriptors, likely to be of equal weight
Subject	subject/topic	Text field - CV	Additional Descriptors, likely to be of equal weight
Subject	subject/topic	Text field - CV	Additional Descriptors, likely to be of equal weight
Free Text Description	subject	Long text area	Usually scanner's description of content, supplemented by donor, experts, etc.
Notes	note	Long text area	Misc. comments on content, condition, provenance, etc.

Search Engine modifications

• Add mods.relatedItem to the list of indexed fields (only if collection name is stored in the relatedItem element in MODS)
• Add iudlAdmin status field to the list of indexed fields

Information we still need

• A complete field list
• A MODS record format corresponding to the field list