- Ensure that there is no sensitive or secure data (see Box Transfer page for more information on what the BDPL can receive)
- Have donor either share the folder to be transferred with BDPL staff or share the BDPL Transfer folder with them to move their items into
- A note from Luke: **Do Not change the name of the folder(s)! This is very tempting and very easy to do (especially if folder names don't make any sense to BDPL, or if they have special characters in them)**
- If the donor is moving things into Box from their original hard drive, ask them to use a tool to ensure that what they want to transfer is what is successfully in the Box folder (Box is not good at notifying users of a transfer failure)
- The donor may use BDPLinventory for this.
- Ensure that items to be transferred are in final form with donor
- For hard drives and other media:
- Follow safe handling instructions and mount using writeblockers whenever possible
- Run any initial software, such as ExifTool, as necessary according to individual donor needs
- For items on an IU Server (Karst, CITO, BigRedII, etc.):
- If possible donors should move their items to Box. BDPL staff can offer some help in this regard, but this is ultimately the donor's responsibility.
- If it is not feasible to move items to Box, or place them on a physical device, the BDPL will need to be able to login to the server in order to transfer the files directly.
- Transferring files directly from these servers is actually very easy, but only if BDPL staff can login and access the items in question.
b. What to do if the comparison files are not identical
- If the comparison files are not identical, the most likely difference is that files have been added or lost between the times when BDPLinventory was run.
i. Open two versions of the output .csv file (ex. UAC0920160003-inv1.csv and UAC0920160003-inv2.csv). Note the number of files contained in each. Are they different?
iii. Create two new dummy .csv files (Ctrl-N), and cut and paste the "last_modified" collumn, then the "file_name" collumn into each dummy .csv. Save these .csv files in ~/Desktop/Eraseme as "TempCSV.csv".
- DO NOT save any changes to the original output .csv files. Only save the new, dummy files (one dummy file for each output .csv).
iv. Sort each dummy file, according to the first collumn, which should be "last_modified":
A) (In LibreOffice) Select All (Ctrl-A)
B) Go to the menu item: Data => Sort...
C) On the first pane, "Sort Key 1" should be "last_modified" and the "Ascending" button should be selected. On the "Options" pane, select ONLY "Range contains collumn labels" and "Top to bottom (sort rows)", nothing else. Click "OK".
v. Now, scroll to the bottom of each dummy file, and you will most likely see which files have been added, and when. This assumes that the additional files have been added recently.
vi. If the change has not been caused by files being added or subtracted, you will need to figure out whether individual files have been modified, using the "last_modified" or the "last_accessed" dates and times.