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  • Processing Flagged Items in BRITE
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These flags can be processed by experienced students

  • Not in CrossRef
    • Google and Google Scholar search the article title
      • If article is found, use metadata from journal website to correct metadata. Remember to add the correct author order as well as the article/journal title. 
      • If article still cannot be found, remain flagged
    • Look for ISSN
      • If none, flag as No ISSN
      • Try both print and digital version if SHERPA/RoMEO does not pick up info for the first you try
    • Look for DOI
      • If none, continue
    • If you find enough info for SHERPA/RoMEO or OADOI to pick up info, complete steps 3-4 as usual
    • If not, follow steps below
  • No SHERPA/RoMEO Data
    • Check the journal's website. The following keywords can include information on self-archiving:
      1. Institutional Repository
      2. Open Access Policy: If the journal is open access and there is NOT A CLEAR SELF-ARCHIVING POLICY, mark the entry as OA metadata
      3. Self-Archiving Policy: look for language like preprint, postprint, accepted manuscript, etc.
      4. Copyright Policy: Who retains copyright for this work? The publisher or the author?
      5. Permissions & Reuse
      6. Creative Commons licenses: If the journal uses these for its articles, then we are allowed to share the offprint! these logos also signify that an article/journal allows for open sharing: 

        If you see one of these logos, be sure to mark it in the NOTES section- we may need to apply this license to the item when we deposit
      1. Dig as much as you can when you find the journal website! They may also link to an overall publisher that has this policy information.
    • If none available, mark version for deposit as unknown. 
      • Place publisher/permissions contact info in the Comments section of the BRITE record. 
  • Older than 2015 SHERPA/RoMEO
    • Check the journal's website. The following keywords can include information on self-archiving:
      1. Institutional Repository
      2. Open Access Policy: If the journal is open access and there is NOT A CLEAR SELF-ARCHIVING POLICY, mark the entry as OA metadata
      3. Self-Archiving Policy: look for language like preprint, postprint, accepted manuscript, etc.
      4. Copyright Policy: Who retains copyright for this work? The publisher or the author?
      5. Permissions & Reuse
      6. Creative Commons licenses: If the journal uses these for its articles, then we are allowed to share the offprint! these logos also signify that an article/journal allows for open sharing: 

        If you see one of these logos, be sure to mark it in the NOTES section- we may need to apply this license to the item when we deposit
      1. Dig as much as you can when you find the journal website! They may also link to an overall publisher that has this policy information.
    • If none available, mark version for deposit as unknown. 
      • Place publisher/permissions contact info in the Comments section of the BRITE record. 
  • DOAJ Journal - Need Article Link
    • Google search the article title
    • Make sure article is form journal website, link to article still works and full text is openly available
    • Mark as OA metadata with link to article metadata page
    • Flag if link to article is not working or you cannot access text of article

NOTE: If you are still not clear about copyright/archiving language you have found while researching these flags, put any information you can find into a comment and keep the original flag. 


These flags should only be processed by library faculty/staff

  • Not Eligible
    • Check for incorrect fields:
      1. Year = 2018
      2. Campus = Bloomington
      3. Contribution Type = Journal Article
      4. Current Status = Published OR Accepted
      5. Submitted Prior to Opt Out? = No
      6. Opt Out? = No
    • If any of the above fields are WRONG, delete the item. Comment with the relevant error.
    • If any of the above fields are BLANK, research item to find answer and determine eligibility.
  • No ISSN
    • Check the journal website
    • Check UlrichsWeb to find the ISSN. If a journal has an "Unlock" icon to the right of its title, it is open access (see below for example). 
    • Check the ISSN Portal: https://portal.issn.org (make sure you are logged in through IU!)
  • OA DOI Issue
    • Check the OADOI interface
      • Is there a Creative Commons license?
      • Is it a repository?
      • What version is it?
    • Check journal/article website
      • Does the journal have an OA or copyright policy?
      • Is the article under a CC license?
  • SHERPA/RoMEO Restriction
    • Check SHERPA/RoMEO JSON for relevant info- may need to contact publishers for permission, requires editing email template
  • Duplicate
    •  Comment "duplicate", delete
  • Law Reviews


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