Before you can submit, you must register an account with the repository. If you are affiliated with IU, register with your IU Network ID, otherwise use an account of your choosing. Do this by logging into the system: http://scholarworks.iu.edu/dspace/ and choose Register on the left navigation bar.
Next: Your account must be assigned to a collection in the repository. Email the firstname.lastname@example.org account and explain which collection(s) you wish to deposit to. If no such collection(s) exist, the IUScholarWorks Staff will make the necessary arrangements to make those collections.
- Click <Login> (top left); use <IU Network ID> (or if your group is using a non-IU account, choose the <Log in with IUScholarWorks Repository account>)
- Under My Account (left hand toolbar), click <Submissions>
- Click <Start a New Submission> (middle of page) --> choose <Collection> -->click <Next>
Fill in the 6-step form. See explanation for each field below or download our Submission Guide.
Step 1 (Describe).
Authors, required. To add more than one authors, Click <Add> to the right. At this time, it is nearly impossible to affect the order of authors, but the best way to try to get them to display in a correct order is to enter them in reverse order.
Citation: This is a really important field because it can be the only place to indicate context. For example, if an article is part of a journal, the only way the user will know this is if you add a citation. The citation can be in any format (APA, MLA, etc).
Other Location: Only URLs may be placed in this field. It is used when another copy or another version is available on the Internet. It may be used when the rightsholder (for example a journal publisher) requires that we point to the publisher website, the journal website, the published pdf of the article, etc.
Other Version: This is a text field where you can add an explanation about other versions. It’s usually used in tandem with the Other Location field above. Often a rightsholder will require that specific language be expressed in this field to explain where other versions are available, for example the publisher pdf version.
Series/Number: Used to enter series data such as volume(issue). IUScholarWorks staff will advise on this matter particularly if the material you are placing in the repository is a serial run (i.e., a multi-year set of volumes of a journal)
Identifier: Options are: DOI, ARK, CODEN, Gov’t Doc #, ISBN, ISMN, ISSN, Other, STRN, URI. Revised: for DOIs always use the URL form: e.g., https://doi.org/10.5967/K8SF2T3M. More information on this transition: http://blog.crossref.org/2016/09/new-crossref-doi-display-guidelines.html.
Type: Options are: Article, Audio File, Book, Book Chapter, Dataset, Learning Object, Image, Map, Musical Score, Plan or Blueprint, Preprint, Presentation, Software, Syllabus, Technical Report, Thesis, Working Paper, Other.
Language: Several choices
Step 2 (Describe)
Subject Keywords: To add more than one, click <Add>.
Rights: Describe use and reproduction rights, such as those from Creative Commons. Leave blank to reserve all rights. Sometimes the rightsholder (such as a publisher) will require specific language in this space, although it's not common.
- Users uploading data can use either of the two, IU-recommended licenses for their data (CC-0 or ODC-BY) or consult the Digital Curation Centre's "How to License Research Data" guide, Open Definition's list of recommended data licenses, or IU Legal Counsel to determine data licenses that may meet their needs.
Rights URL: Can be used to provide the link to read more about the Creative Commons selected, for example. Rightsholders may require that we provide a link, but a link to an original publisher is not necessary unless it's required as part of your agreement with them.
Description: Free text box in which any ‘other’ information may be expressed.
Altmetrics Display: Turning on the Altmetrics display adds an Almetric.com badge to your submission page in the repository. The badge will display your article's Altmetric score, which measures the amount of online attention given to your article through social media shares, saves, and comments. Click here to learn more about Readership and Use metrics in the IUScholarWorks repository. Currently disabled.
Step 3 (Upload)
Upload the file (find on your hard drive, desktop, server, etc.) and you can give it a short descriptive name as well, like Laherty Article. More than one file (called a ‘bitstream’) may be uploaded to a single IUScholarWorks record. All file types are accepted, however, some file types are much preferred for our ability to preserve them/migrate them to new formats over time. Please contact email@example.com for consultation.
If you wish to add an embargo to your file, so that the file's descriptive metadata can be viewed but the file cannot be downloaded, you can do so at this step. More information about our embargo policy can be found on the IUScholarWorks website.
Step 4 (Review)
This just gives you an opportunity to edit the metadata. There are other opportunities to edit the metadata, even once the item is in the repository.
Step 5 (License)
Accept the license as described. Contact firstname.lastname@example.org with questions.
Step 6 (Complete)
Once the submission is complete, an email will be sent out to those who have the administrative rights to accept the submission into the repository. Sometimes this is the same person/people that are allowed to make submissions, but in some cases, there are other people involved.