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  • Meeting with Lou to Review Materials, August 15, 2013
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Agenda

  • Review materials
  • Determine new location of materials for access
  • Create an inventory spreadsheet template
    • For the whole collection? or by Format?
    • Identify spreadsheet fields
      • Title
      • Description
      • Date
      • Condition
      • Copyright Questions
      • Other Notes
  • Talk to Lou about creating a Finding Aid for the whole collection
    • Where will the collection live?
    • Brainstorm ways the collection can be divided for team-based inventorying

Action Items

  • Lou will sort; slides by mid-Fall semester; the rest later.  All should be sorted by the end of Fall semester.  Lou shouldn't feel pressure to overly sort the materials in files.
    • Slides first
    • Snapshots
    • Print documents: ephemera, newspapers, etc.
    • Remove printed images that come from slides (de-dup)
    • Sort boxes of files ... 
  • Lou will create a "metadata" pile for information to points to source documents in other places:
    • Archives 
    • Architect's Office
    • etc,
  • Schedule meeting with IU Archives
    • Archives to manage Lou's physical files; Archives already has old UGL and other library files; consult with Dina about Finding Aid approach
    • SLIS stuffs that Lou has in her possession (send to IU Archives):
      • Audio tour of SLIS, cassette 
      • 8 mm film
      • Locate annual reports from Lib Admin, IU Archives, etc. Archives may be able to help us with a list of other repositories to explore.
  • Keep materials in W517 (question).  Michelle to talk to Lisa Figg and W501 staff about that conference room.
  • Project team to create a comprehensive lit search / bibliography on Libraries 
    • Lou has a bibliography to use as a starting point; in red binder
  • Call out to library community to bring their histories of the IU Libraries for scanning
    • Reserve the lab 2-4 times a year for community scanning
  • DCS can dedicate a slide scanner
    • DCS can dedicate one scanner to the project
    • DCS can also schedule "open hours" for multiple folks to scan at once
  • Angela and Michelle to set the training schedule so we can figure out when inventory and selection will actually take place

Meeting Notes

  • Lots of 35 mm slides (author: "the libraries"); some labeled, some not
    • Lou may sort slides; take them out of carousels 
    • Lou has a light box we could borrow (in geo services)
  • 2003 slide show on CD for new faculty/new grad student reception v. the newest slide show
  • Existing web site images on Doghill; DLP did the slides years and years ago ...  
    • Lou will look for the DVD of images; we will likely disregard the existing digitized images 
    • Based on the 35 mm slide so we can just re-scan
    • 1 slide scanner; 1 in IU Archives (that Brad has); Fine Arts (dedicated)
  • Lots of print photographs/snapshots (author: "the libraries")
    • Wells Naming Ceremony
    • Closure of Med/Sci library; Reception to close
    • No reason to digitize the bigger glossies
  • Floor plans (large, copy stand)
  • Handbooks
  • Newspapers (HT, IDS, etc.)
    • Pull the link to the page (if already online, if IDS is running PURLs)
  • Manuals (how to process materials)
  • The "blue file" and the "manila" file of Photocopies of IU News Library Letter (all cataloged in the stacks)
  • Periodicals
    • Bound and cataloged in the stacks: IU Library News Letter (Z call range); written by Neil Boardman
    • Pull from stacks (predecessor to IUL News) 
  • The "new building" manila file
    • Fact sheet, other metadata: pull files from the architects' office ... 
  • History by Mildred Hawksworth Lowell, December 1957 (dissertation), if University of Chicago buys into the CIC dissertation project
    • Copyright?
  • Old library pamphlets and publications: The Electronic Library, etc.
  • Local Newspapers (in file folders): Guide to the IUB Libraries
    • includes original art
  • Hand fans
  • Cards from card catalog
  • Circ files and the "rod", and hole punchers
  • Electric pencil and eraser
  • Transfer paper/tape: gold leaf, black, white, etc.
    • Hiring qualifications at that time: neatness in handwriting
  • Libraries' adding machine (Victor): tabulate to keep track of our budget until roughly 1950s and 1960s: Kay Martin (to explain the adding machine)
  • Pockets 
  • Slip holders
  • Clips / QC flag
  • Objects: Antiques road show
    • Card catalog cabinets
    • Wheel that listed
  • Floppies, Zip drives, 

 

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