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The manifest file is a spreadsheet (xls, xlsx, csv, or ods) containing the metadata for the objects to be created, as well as the names of the content files that make up each object. In this case, the manifest file is named batch_manifest.xlsx.  See batch_manifest_template_R2.xlsx for an Excel example file.  Required fields are in bold.

1Michael's First Test      
2Main TitleCreatorDate IssuedCollectionFileLabelFileLabel
3Test Object 1Klein, Michael B.2012Northwestern Video Collectioncontent/file_1.mp3Part 1content/file_2.mp4Part 2
4Test Object 2Northwestern1951Northwestern Video Collectioncontent/file_3.mp4   

Row 1, Column A contains a reference name for the batch. This is mostly for your reference so we recommend naming the batch file according to what will help you remember the contents.


  • File
    • Required field.  Content files listed in the manifest file must have the correct path noted for where those files are located in the Avalon dropbox, relative to the manifest file.  Additionally, all content files must include a file extension.  If necessary, include any directories or subdirectories (note the paths listed in columns D and E in the above example).
    • Repeatable
    • Label and Offset can be listed in any order following the file they are describing.
  • Label
    •  Label is used for display in single item views. Recommended use is to reflect the content captured in digitized media files (such as the Part 1 and Part 2 of the piece performed or titles of songs).
    • Only repeatable following a file entry.
    • Editable after ingest in "Label" field of Manage Files page
  • Offset
    • Offset is used to set the thumbnail and poster image for the display in search/browse results and single item views.  Must be entered between 00:00:00.000 and length of file.   Enter time information in a format consistent with this format (
    • Only repeatable following an additional file.
    • Default is 2 seconds into playback. 
    • Only applicable to video files.  Audio files have a default thumbnail, offset will be ignored.
    • If a record contains multiple files, the first offset listed will set the thumbnail and poster image for the Avalon record.
    • Editable after ingest in "Poster Offset" field of Manage Files page or using the


The batch ingest process will verify that the package is complete (i.e., all content files specified in the manifest are present and not open by any other processes) before attempting to ingest. If the package is incomplete, it will be skipped and returned to on a subsequent pass.