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Row 1, Column A contains a reference name for the batch. This is mostly for your reference so we recommend naming the batch file according to what will help you remember the contents. Batch file name

Row 1, Column B contains the submitter's email address (to be used for notifications and exceptions).  The submitter's email must be listed as a manager, editor or depositor for each collection included in the manifest.

Row 2 specifies the names of the metadata fields supplied in the following rows. Main TitleCreator, and  Date Issued, Collection and File are required. These fields are bolded in the Excel example file.  Each subsequent row represents a single Media Object to be created. Metadata values are specified first, followed by a list of content files to be attached to each object. (It is important that the content file columns not have headers, or they will be misinterpreted as metadata.) Content filenames are relative to the location of the manifest file itself.


  • File
    • Required field.  Content files listed in the manifest file must have the correct path noted for where those files are located in the Avalon dropbox, relative to the manifest file.  Additionally, all content files must include a file extension.  If necessary, include any directories or subdirectories (note the paths listed in columns D and E in the above example).
    • Repeatable
    • Label and Offset can be listed in any order following the file they are describing.
  • Label
    •  Label is used for display in single item views. Recommended use is to reflect the content captured in digitized media files (such as the Part 1 and Part 2 of the piece performed or titles of songs).
    • Only repeatable following a file entry.
    • Editable after ingest in "Label" field of Manage Files page
  • Offset
    • Offset is used to set the thumbnail and poster image for the display in search/browse results and single item views.  Must be entered between 00:00:00.000 and length of file.   Enter offset time information in a format consistent with this format (
    • Only repeatable following an additional file.
    • Default is 2 seconds into playback. 
    • Only applicable to video files.  Audio files have a default thumbnail, offset will be ignored.
    • If a record contains multiple files, the first offset listed will set the thumbnail and poster image for the Avalon record.
    • Editable after ingest in "Poster Offset" field of Manage Files page or on the item preview page.