Child pages
  • Editing Email Templates

Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

If you want to edit common emails that will be sent to your users, editors, and reviewers, head to Settings > Workflow > Emails: "Prepared Email Templates". Here, we have prepared a list of some of the most common emails your journal will be sending during the publishing process. We will provide instruction on where and how to edit their content and ensure you know exactly what is being sent by the system's default emails. 

Warning

For all templates on this list, you are free to edit the subject line of the email and add general content, but it is recommended that you did not mess with encoded content- the material that appears with "{$}" surrounding it. These are managed by the Site Administrator to make sure each email has accurate information according to the time, relevant issue, and title of the recipient. If you accidentally edit these templates in a way that disturbs these functions, you can reset to the default template by selecting the pink "Reset" button.


Anchor
Journal Submission Confirmation
Journal Submission Confirmation

...

To view or edit the default email that is sent to all users who make a submission to your journal, find the email titled “Submission Ack” from the list of Prepared Email Templates. click the blue arrow to the left of the email's title, and select "Edit Email" to view the email's contents and technical specifications.

You are free to edit the subject line of the email and add general content, but it is recommended that you did not mess with encoded content- the material that appears with "{$}" surrounding it. These are managed by the Site Administrator to make sure each email has accurate information according to the time, relevant issue, and title of the recipient. If you accidentally edit these templates in a way that disturbs these functions, you can reset to the default template by selecting the pink "Reset" button.

Assigning an Editor

During the editorial workflow of your journal, you will be given the option to select an editor for each submission. you can choose an editor for a submission by selecting the "Assign" button in the "Participants" box on right side of your Submission Dashboard. You can assign a new editor at any part of the editorial workflow with this process. 

...

To view or edit the default email that is sent to editors you assign them to a submission, find the email titled "Editor Assign" from the list of Prepared Email Templates. click the blue arrow to the left of the email's title, and select "Edit Email" to view the email's contents and technical specifications.

You are free to edit the subject line of the email and add general content, but it is recommended that you did not mess with encoded content- the material that appears with "{$}" surrounding it. These are managed by the Site Administrator to make sure each email has accurate information according to the time, relevant issue, and title of the recipient. If you accidentally edit these templates in a way that disturbs these functions, you can reset to the default template by selecting the pink "Reset" button.

Anchor
Requesting a Reviewer
Requesting a Reviewer

...

To view or edit the default email that is sent to reviewers from whom you request a review for a submission, find the email titled "Review Request" from the list of Prepared Email Templates. click the blue arrow to the left of the email's title, and select "Edit Email" to view the email's contents and technical specifications.

You are free to edit the subject line of the email and add general content, but it is recommended that you did not mess with encoded content- the material that appears with "{$}" surrounding it. These are managed by the Site Administrator to make sure each email has accurate information according to the time, relevant issue, and title of the recipient. If you accidentally edit these templates in a way that disturbs these functions, you can reset to the default template by selecting the pink "Reset" button.

Anchor
Accepting a Submission
Accepting a Submission

...

To view or edit the default email that is sent to authors when you confirm acceptance for publishing, find the email titled "Editor Decision Accept" from the list of Prepared Email Templates. click the blue arrow to the left of the email's title, and select "Edit Email" to view the email's contents and technical specifications.

You are free to edit the subject line of the email and add general content, but it is recommended that you did not mess with encoded content- the material that appears with "{$}" surrounding it. These are managed by the Site Administrator to make sure each email has accurate information according to the time, relevant issue, and title of the recipient. If you accidentally edit these templates in a way that disturbs these functions, you can reset to the default template by selecting the pink "Reset" button.

Anchor
Asking for Revisions
Asking for Revisions

...

To view or edit the default email that is sent to authors when you request review revisions, find the email titled "Editor Decision Revisions" from the list of Prepared Email Templates. click the blue arrow to the left of the email's title, and select "Edit Email" to view the email's contents and technical specifications.


You are free to edit the subject line of the email and add general content, but it is recommended that you did not mess with encoded content- the material that appears with "{$}" surrounding it. These are managed by the Site Administrator to make sure each email has accurate information according to the time, relevant issue, and title of the recipient. If you accidentally edit these templates in a way that disturbs these functions, you can reset to the default template by selecting the pink "Reset" button.


Warning

Currently, the default email for when you publish an email, listed as "Publish Notify", is currently not sending correctly. We are working with PKP to map this correctly.

...