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ICO supplies many fields that can be used to describe items , and the system is flexible enough that new fields can be added if required by a collectionincluding a set of core fields to support cross-collection searching. See the section "Deciding on Fields" for more information.

Essentially, many different types of image collections will be suitable to be included in Image Collections Online.  Contact Michelle Dalmau ( for a consultation.

Who will do the work?

Work required for a successful Image Collections Online collection can be divided into three broad areas:


Digitized content is required for Image Collection Online. If you already have digital content, you will need to contact IU Libraries staff to discuss how to automatically ingest the current specifications and how existing content can be best ingested it into a new ICO collection. If your content needs to be digitized, you may choose to do it yourself, or you may contract with the IU Libraries or with an outside vendor. See the section "Scanning and Ingest" for more information.

Metadata Creation / Description

Finally, digitized content must be described. If you already have existing metadata, in the form of a database or spreadsheet, you will need to contact IU Libraries staff to discuss how to automatically apply it to the objects in your collection. If your metadata needs to be created by hand, either because it doesn't exist or because it is not yet in an electronic format, you can use Photocat to enter the metadata. Photocat is an image cataloging tool developed in the IU Libraries specifically for the description of photographs, although it has been used successfully to describe other cultural heritage objects as well. See the section "Using PhotoCat" for more information. Metadata creation takes a lot of time and energy, and much thought should be given to how this work can be done most effectively.