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  • Main Title
    • MODS mapping: titleInfo/title
    • Not repeatable
    • Required field.  Title is used for display in search results and single item views.  Only the first 32 characters of a title are included in search results listings.  Recommended use is to reflect the content captured in digitized media files (such as the title of the piece performed or a short description of the content of a home movie).
    • Editable after ingest in "Title" field of Resource Description form.
  • Alternative Title
    • MODS mapping: titleInfo@type=”alternative”
    • Repeatable
  • Translated Title
    • MODS mapping: titleInfo@type=”translated”
    • Repeatable
  • Uniform Title
    • MODS mapping: titleInfo@type=”uniform”
    • Repeatable
  • Creator
    • MODS mapping: name@usage="primary"/namePart (role/roleTerm set to "Creator")
    • Repeatable
    • No ability to specify Corporate Body in batch at this time
    • Required field.  Main contributors are the primary persons or bodies associated with the creation of the content.  Main contributors will be included in search results display and aggregated for browsing access.  At this time there is no ability to specify a main contributor as a corporate body.  When possible, use the Library of Congress Name Authority File.
    • Editable after ingest in "Main contributor(s)" field of Resource Description form.
  • Contributor
    • MODS mapping: name/namePart (role/roleTerm set to "Contributor")
    • Repeatable
    • Contributors are persons or bodies associated with the item but not considered primary to the creation of its content.  Examples of this would be performers in a band or opera, conductor, arranger, cinematographer, and choreographer.  At this time this is no ability to specify a contributor as a corporate body.  When possible, use the Library of Congress Name Authority File.
    • Editable after ingest in "Contributor(s)" field of Resource Description form.
  • Statement of Responsibility
    • MODS mapping: note@type=”statement of responsibility”
    • Not repeatable
  • Genre
    • MODS mapping: genre
    • Repeatable
    • Genre can be used to categorize an item by form, style, or subject matter.  For consistency and to allow for sorting and aggregating, use terms from the Open Metadata Registry labels for PBCore: pbcoreGenre.
    • Editable after ingest in "Genre(s)" field of Resource Description form.
  • Publisher
    • MODS mapping: originInfo/publisher
    • Repeatable
    • Publisher of the content of the item.
    • Editable after ingest in "Publisher(s)" field of Resource Description form.
  • Place of Origin
    • MODS mapping: originInfo/place/placeTerm
    • Not repeatable
  • Date Created
    • MODS mapping: originInfo/dateCreated@encoding=”edtf”
    • Not repeatable
    • Creation date should only be used if Date Issued is a re-issue date.  Then Creation date would contain the original publication date.  Enter date information in a format consistent with the options shown in Extended Date/Time Format (EDTF) 1.0.
    • Editable after ingest in "Creation date" field of Resource Description form.
  • Date Issued
    • MODS mapping: originInfo/dateIssued@encoding=”edtf”
    • Not repeatable
    • Required field.  Date should be the main publication date associated with the item to be used for sorting browse and search results.  Enter date information in a format consistent with the options shown in Extended Date/Time Format (EDTF) 1.0.
    • Editable after ingest in "Publication date" field of Resource Description form.
  • Copyright Date
    • MODS mapping: originInfo/dateIssued
    • Repeatable
    • This field does not need to be formatted to any encoding standard.
  • Abstract
    • MODS mapping: abstract
    • Not repeatable
    • Abstract provides a space for describing the contents of the item.  Examples include liner notes, contents list, or an opera scene abstract.  This field is not meant for cataloger's descriptions but for descriptions that accompany the item.  The first 15-20 words are included in search result listings.
    • Editable after ingest in "Summary" field of Resource Description form.
  • Note
    • MODS mapping: note
    • Repeatable
    • No ability to distinguish type of note for batch upload at this time
  • Topical Subject
    • MODS mapping: subject/topic
    • Repeatable
    • Subject should be used for the topical subject of the content.  For consistency and to allow for sorting and aggregating, use terms from the Library of Congress Subject Headings.  For temporal subjects (time periods), use Temporal Subject and for geographic subjects (locations), use Geographic Subject.  See below.
    • Editable after ingest in "Subject(s)" field of Resource Description form.
  • Geographic Subject
    • MODS mapping: subject/geographic
    • Repeatable
    • Geographic Subject should be used for the location associated with the content.  For consistency and to allow for sorting and aggregating, use terms from the Getty Thesaurus of Geographic Names.
    • Editable after ingest in "Location(s)" field of Resource Description form.
  • Temporal Subject
    • MODS mapping: subject/temporal
    • Repeatable
    • Temporal Subject should be used for the time period of the content (for example, years or year ranges).  Enter date information in a format consistent with the options shown in Extended Date/Time Format (EDTF) 1.0.
    • Editable after ingest in "Time period(s)" field of Resource Description form.
  • Collection
    • Not currently included in the MODS record, will be added in future releases. Planned MODS mapping: relatedItem@type="host"/titleInfo/title - Not currently supported, will be added in future releases
    • Not repeatable.  Each item can only belong to one collection.
    • Required field.  Collection is used for display in search results and single item views.  Only the first 32 characters of a title are included in search results listings.  Recommended use is to reflect the content captured in digitized media files (such as the title of the piece performed or a short description of the content of a home movie).  Collection must be created in Avalon system prior to batch ingest.  The collection field in the batch manifest must be exactly the same as the Collection Name entered created in Avalon.

In addition to the descriptive fields, there are five supported operational fields:

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  • File
    • Required field.  Content files listed in the manifest file must have the correct path noted for where those files are located in the Avalon dropbox, relative to the manifest file.  Additionally, all content files must include a file extension.  If necessary, include any directories or subdirectories (note the paths listed in columns D and E in the above example).
    • Repeatable
    • Label and Offset must follow the File they are describing. 
  • Label
    •  Label is used for display in single item views. Recommended use is to reflect the content captured in digitized media files (such as the Part 1 and Part 2 of the piece performed or titles of songs).
    • Only repeatable following an additional a file entry. 
    Offset
  • Offset
    • Offset is used to set the thumbnail and poster image for the display in search/browse results and single item views.  Must be entered between 00:00:00.000 (hh.mm.ss.sss) and length of file.   Enter time information in a format consistent with this format (hh.mm.ss.sss).
    • Only repeatable following an additional file.
    • Default is 2 seconds into playback. 
    • Only applicable to video filesAudio files have a default thumbnail, offset will be ignored.
    • If a record contains multiple files, the first offset listed will set the thumbnail and poster image for the Avalon record.

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