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About Us

The Indiana University Libraries


Born Digital Preservation Lab is part of the Digital Preservation Unit, which resides in Library Technologies (Wells Library W501). Began in January 2016, the lab aims to develop workflows and procedures to effectively preserve and manage all born-digital content owned by the Libraries, as well as to assist other IU departments and colleges.

Please see our documentation below for further information. Feel free to contact us

at any time

with questions or for advice on projects.

Current Format Capacities 

The BDPL is currently able to manage these media format types; if yours is not on the list, please contact us to determine next steps

Links for Collection Owners

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Information for DonorsHere you will find information on what born digital items should be accepted, how to properly transfer items, and a downloadable Born Digital Donor Transfer Agreement.

Information for Collection Owners. 

 – create a page for how to determine what workflow should be used on a type of media

Here you will find information on how to work with the BDPL in order to image and ingest your born digital content.

Decision-making workflow

Current Format CapacitiesThe BDPL is currently able to manage these media format types; if yours is not on the list, please contact us to determine next steps.

Workflow Decision MatrixGuidelines for how the BDPL determines what workflow to apply to in preserving a new collection.

Training and Best Practices

Media Format Obsolescence

General information for prioritizing physical media in archival processing workflows.

Sensitive Data and Storage

How to identify sensitive data and how it can be imaged and stored.

Suggested Safe Handling of Born-Digital Physical Media. 

Guidelines for how to properly handle and store physical media

Practices and Procedures

Disk Image Accession Procedure

Complex Object Tar Accession Procedure

Born Digital Transfer Via Box 

Staff Guidelines and Workflows


Transfer Methods for Donors

Transfer Via Box. Transfer your digital files using Box, Indiana University's cloud storage service.

Transfer Via Exactly. Transfer your digital files using Exactly, an SFTP tool which allows you to select content from your own computer, add descriptions, and send directly to the BDPL.

Established General Workflows

Accession Procedure for Disk Images (DEPRECATED). This procedure is utilized for smaller formats and items where an exact replica of the original media is needed.

Accession Procedure for Non-Disk Items. This procedure is utilized for large digital formats and items where the original media is unimportant to preservation and access.

Other Guidelines and Procedures

Accession Number Creation Guidelines 

University Archives Procedures

Internal Workflows (staff only)

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Contact the BDPL

Born Digital Preservation Lab |

Heidi Dowding, Digital Preservation Librarian | |

Wells Library W501-D2 | (812) 856-

5295Luke Menzies, Digital Preservation Assistant | 




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