The Indiana University Libraries' Born Digital Preservation Lab
Links for Collection Owners
Information for Donors. Here you will find information on what born digital items should be accepted, how to properly transfer items, and a downloadable Born Digital Donor Transfer Agreement.
Information for Collection Owners. Here you will find information on how to work with the BDPL in order to image and ingest your born digital content.
Current Format Capacities. The BDPL is currently able to manage these media format types; if yours is not on the list, please contact us to determine next steps.
Workflow Decision Matrix. Guidelines for how the BDPL determines what workflow to apply to in preserving a new collection.
Training and Best Practices
Media Format Obsolescence. General information for prioritizing physical media in archival processing workflows.
Sensitive Data and Storage. How to identify sensitive data and how it can be imaged and stored.
Suggested Safe Handling of Born-Digital Physical Media. Guidelines for how to properly handle and store physical media.
Transfer Methods for Donors
Transfer Via Box. Transfer your digital files using Box, Indiana University's cloud storage service.
Transfer Via Exactly. Transfer your digital files using Exactly, an SFTP tool which allows you to select content from your own computer, add descriptions, and send directly to the BDPL.
Established General Workflows
Accession Procedure for Disk Images. This procedure is utilized for smaller formats and items where an exact replica of the original media is needed.
Accession Procedure for Non-Disk Items. This procedure is utilized for large digital formats and items where the original media is unimportant to preservation and access.
Other Guidelines and Procedures
Internal Workflows (staff only)
Contact the BDPL
Born Digital Preservation Lab | firstname.lastname@example.org
Wells Library W501-D2
Heidi Kelly, Digital Preservation Librarian | email@example.com | (812) 856-5295
Luke Menzies, Digital Preservation Assistant | firstname.lastname@example.org
(BDPL) contains equipment and software to assist with the preservation of born-digital assets that have been stored on legacy physical media or otherwise transferred to the Library.
Using the Consultative Committee for Space Data Systems's Reference Model for an Open Archival Information System (now ISO 14721) as a foundation, the BDPL's current procedures (as of August 2019) include:
- Migration of content off removable physical media (or network storage locations) using tools that will ensure the authenticity and integrity of materials.
- Content analysis to detect viruses and malware; detect sensitive information; and identify file formats.
- Creation of standardized Submission Information Packages (SIPs) comprised of digital content and associated technical, descriptive, and preservation metadata.
- Provide an opportunity for collecting units to conduct a review and appraisal of content.
- Transfer of SIPs to the Scholarly Data Archive for secure storage.
Moving forward, the Indiana University Libraries will implement additional tools and workflows to run on these SIPs and produce both Archival Information Packages (AIPs) for long-term preservation and Dissemination Information Packages (DIPs) for user access.
Set-Up and Procedures
The following pages provide additional information on workstation set up and performance of BDPL procedures.
BDPL Ingest Tool: https://github.com/IUBLibTech/bdpl_ingest
Current template for unit shipments to the BDPL: TEMPLATE-Digital-Archives_Inventory-Workflow_20191029.xltx
Sample plain text file for separations: separations.txt