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  1. DeadlinesSetup
  2. Email RemindersReviewer Guidance
  3. Review Forms
  4. Competing Interests Policy
  5. Review Guidelines
  6. Video Guide

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In the "Review" tab on the "Workflow Settings" page, you can establish review guidelines for the reviewers of your journal.

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DeadlinesSetupDeadlines
Setup

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Setup

The first two boxes box on the page ask asks you to establish default establish default review deadlines settings for the reviewers of your journal. The left box will . You have to select if your review mode will be double-blind, blind, or open

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Reviewer Guidance
Reviewer Guidance

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Reviewer Guidance

Under "Email RemindersReview Guidelines", you will have the option to send email reminders to your reviewers about the deadlines you set in the previous two boxes. In order to change the default setting of "Never Remind", you will need to ask for special permission from the site administrator, the Open Access Publishing Manager. Once this has been enabled, you can begin to send emails up to three weeks before the deadline with varying frequency. If you wish to view the content of these emails or ask for assistance editing them, check the Emails section of the OJS 3 guide.Image Removedset the general guidelines for review that your reviewers will see during the review process. 

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During your completion of the New Journal Toolkit, you were asked to complete a Conflict of Interest Policy. Submit that in its entirety in this text box to ensure reviewers understand the methodology to avoid potentially unethical reviewing behavior. Below the "Competing Interests" box is a quick option to enable whether or not all peer review sessions should include a request for a competing interests statement from the reviewer. 

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Review Forms
Review Forms

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Creating a new review form takes multiple steps within the "Review Forms" box. After selecting "Create Review Form" in the top right corner of the box, you will be met with a simple pop-up window asking for the new form's title and description/instructions. For now you will only be asked to supply a title for your form as well as descriptions and instructions for your reviewers. You will be able to reorganize these instructions into a form in the next step of the process, so save this window and return to the "Review Forms" box on the main page.

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You should now see your recently created form listed in the "Review Forms" box. By selecting the blue arrow to the right of the form's title, you will get a dropdown menu with the option to copy, preview, delete, and most importantly, edit your new review form. Select the "Edit" option in order to complete your review form. 

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The window that pops up will resemble the window that appeared when you created the form, however there are now two more tabs at the top, "Form Items" and "Preview Form". Select "Form Items".

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Here you will see a list of available "Items" in this form. These items will appear below the description and instructions, and can be used to ensure that the reviewers have properly read, understood, or completed certain tasks. Most items should be phrased as a question that reviewers can respond to, allowing you to get a sense of how well the reviewer followed the form's instructions as well as compiling the opions options and notes of the reviewer on the submission being reviewed. Select "Create New Item" in the right corner of the "Form Items" box to view your options and create a more instructional review form.

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The "Create New Item" window that pops up will immediately ask for the content or question of your item. 

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4. Competing Interests Policy

During your completeion of the New Journal Toolkit, you were asked to complete a Conflict of Interest Policy. Submit that in its entirety in this text box to ensure reviewers understand the methodology to avoid potentially unethical reviewing behaviour. Below the "Competing Interests" box is a quick option to enable whether or not all peer review sessions should include a request for a competing interests statement from the reviewer. 

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5. Review Guidelines

Under "Review Guidelines", you will set the general guidelines for review that your reviewers will see during the review process. You also will set the default review settings for your journal, which include double-blind, blind, or open review. For each review, you will be able to change these settings if necessary, but this page helps set up your default review policy. Finally, you can manage how much access your reviewers will have to the submission during the review process. 

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For a step-by-step walkthrough, check out this instructional video guide: (start at 0:49 for relevant content)

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Questions? Contact us at iusw@indiana.edu.