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  1. Assign an Editor
  2. Send to Review
  3. Review Dashboard
  4. Add Reviewer
  5. Review Decision
  6. Final Steps

This is a walkthrough walk-through of the review process for a journal manager or reviewer. For the author's perspective on the review process, check here. 

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You will be asked to locate a user by role or name. If you cannot remember specific usernames, by selecting a relevant role from the drop-down menu (in this case, "Journal Editor" or "Section Editor") you can list all users that have that role. Once you have selected your editor, you can then limit their assignment privileges- this will still allow this the user to make edits and proofread, but they will be unable to move this submission along in the review process without confirmation from the journal manager or an editor with higher permissions. Finally, you can select a message to email to this new editor alerting them of a potential editorial assignment. 

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Decline Submission: Rejects the submission before the review process, archiving the submission and sending a rejection notice to the submitting author. 

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Make sure to select the files for review- any files not selected here can be accessed in later stages, but will not be available for your reviewers or nor be accessible from the Review page.

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You will now have access to the review dashboard, which looks remarkably similar to the inital submission dashboard. In order to start the review process, you will need to assign reviewers: go to the "Reviewers" box below "Review Files" and select the blue "Add Reviewer" in the upper right corner. 

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Add Reviewer
Add Reviewer

4. Add Reviewer

You are Though restricted to searching for reviewers by name, but you can search by several other factors if necessary. You can select a range for how many reviews this reviewer has completed, how many days since their last review of your journal, the average amount of days it takes them to complete a review, and how many reviews they are currently working on, if any. If you had users with the Reviewer role submit their potential interests by subject, you can search for those as well. No matter how you search for a reviewer, you will be able to see all of their information and averages, as well as their listed interests.

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Select Reviewer: This will confirm the user you have just searched for as the is a reviewer.

Create New Reviewer: This will create a new user for the system, who will automatically have the Reviewer role. You will need to create a username and require a valid email to complete this step. 

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Once you confirm your selected reviewer or create a new reviewer account, you will be directed to a new window. You will see your chosen reviewer at the top of the window and be given the option to change to a new user if necessary. You will also see the default content of the email for requesting a review. While you can edit this if necessary, most of the email's content should be responsive to your previous choices and default review settings. 

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You can choose not to send an email to the reviewer by checking the box directly below the text of the email. The deadlines listed under "Important Dates" should coincide with default deadlines you set in the Review Guidelines, but you can change them for special circumstances here. Reviewers must respond to the review request by the Response Due Date and have at least one review done and submitted into the system by Review Due Date. You will then select the review type: double-blind (authors and reviewers will be unable to see each other's identities), blind (the author will not know their reviewer) or open (all parties know each other's identities/usernames). Make sure to keep your journal review policy consistent. 

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Decline Submission: The reviewer is reccomending that this submission is not up to the journal's standards and should be declined for publication. 

In this the case below, the reviewer has recommended some revisions, which can easily be made without further input from the reviewer. In order to alert the author that these revisions need to be made, select the gray "Request Revisions" button on the right side of the page. 

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Once you select this button, a window will allow present you to select various with options for the email you will be sending to the submission's author. You will inform the author whether or not these revisions will be subject to another round of peer review. Since our reviewer selected the Revisions Required option, another round of peer review is not necessary. You can also choose whether or not to send an email notifying this stage of review- if you want a speedy reply, an email notification is recommended. Make sure to select the review files shared by the reviewer to for the email. 


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Final Steps
Final Steps

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Once the author has responded to revisions, it is time to move the submission to the copyediting stage. Make sure the final reviewed and revised file is uploaded into the "Review Files" box and then select the blue  "Accept Submission" button on the right side of the page. 

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