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When managing items materials in Media Collections Online, you may wish need to restrict item access to the IU community as a whole: faculty, students and staff across campuses. This document describes how to add the proper group in the IU directory to a record's access control so that only IU faculty, students and staff may gain access.

Setting an MCO item for IU-Only Access

  1. On an item page, select the "Edit" button above the media player

  2. This will place take you on to the item's Access Control settings page. Under the Item access section, select Collection staff only as shown below.

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    titleWhat about the "logged in users only option?
    Under the Item Access section, there exists an option for restricted access to "Logged in users only." The "Logged in users only" setting allows anyone logging into including IU Guest Accounts, which are freely available to the public.

    Why not "Logged in users only?" In Media Collections Online the Logged in users only setting lets anyone with an IU login, including IU Guest Accounts. Anyone

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  3. Add the group name BL-LDLP-MCO-All-IU-Users under the External Group text field, then select the Add button.
  4. The page will refresh, and the BL-LDLP-MCO-All-IU-Users group will appear under the External Group section.
  5. The item is now restricted to IU faculty, students and staff.