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  1. Author Guidelines
  2. Submission Preparation Checklist
  3. Submission Metadata
  4. Privacy Statement

The "Submissions" tab under "Workflow Settings" allows you to edit the "Submissions" page of your journal website, as well as establish submission and author guidelines. It does NOT include information on how to submit articles to the journal- check the Submission Process page for that information.

1. Author Guidelines

The first text box on the "Submissions" page under "Workflow Settings" will be home to your journal's Author Guidelines. Here you should list any and all limitations and instructions for authors interested in submitting their work. This can include recommended bibliographic/citation formats, and layout restrictions, acceptable formats for submission (such as Word, PDF, etc.), and any other information that will be essential for your authors to know about the submission process. You can also display a good amount of this information more clearly with the Submission Preparation Checklist below.

2. Submission Preparation Checklist

The Submission Preparation Checklist will appear as easy-to-read checklist on your "Submissions" page, and should be a useful and concise guide for authors hoping to submit to your journal. OJS 3 has five default items on this checklist, but feel free to edit these items or add items that will be relevant to your journal's standards. To edit existing items, click on the blue arrow to the left of the checklist item, and then select "Edit" from the drop-down menu. To add an item, select "Add Item" from the far right corner of the box. Be sure to reorder your checklist accordingly, utilizing the "Order" button also in the corner of the box. Selecting "Order" will allow you to drag the items in the order you wish them to appear. 

Here is how this checklist will apear on your journal's website.

Finally, be sure to enable or disable notifications for author submissions according to your journal policy. There is a button to send a notification to your Primary Contact, which can be set in the Contact section of the OJS 3 website, as well as a box to list any other emails that should be notified when a submission is completed. Authors will automatically be notified with the email they provide when a submission is completed. 


3. Submission Metadata

This section details the metadata you will require submitting author to provide with their manuscripts. you will enable whether or not this metadata is read by the system by selecting "enabled", present on the submission form for all authors under "Submission Form", and finally, whether or not it will be required for authors to submit this metadata along with their manuscript. Currently, we require the Keyword(s) and References sections to be enabled. You are welcome to enable any of the other fields you see here. Is you wish to include metadata not listed in this box, or have general questions about metadata for submissions, contact the Open Access Publishing Manager

4. Privacy Statement

Here you will provide your journal's Privacy Statement. OJS 3 has a default statement loaded that should suit your journal's needs. If you disagree with the default, feel free to edit the policy here.  

Questions? Contact us at iusw@indiana.edu.

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