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Overview

The RipStation BR6-7604 may be used for shipments that include 15 or more pieces of optical media all of which belong to one of the following categories (follow links for more information on media identification):

If you are working with fewer than 10 discs of one of the above categories, it will be more time-efficient to simply use the BDPL Ingest Tool, following instructions in the Ingest User Manual and Workflow Guidelines.

The RipStation workflow requires that the barcodes for each optical disc are entered in a plain text file, which is then stored alongside the appropriate application (RipStation or RipStation DataGrabber).  The discs themselves must be placed on the RipStation input spindles in the same order as on the plain text file.

After the RipStation completes the transfer of content off the discs, files must be copied to the Scandium file server and then moved to the appropriate shipment folder.  The bdpl_ripstation_ingest.py will then be run to complete any file replication and content analysis so that RipStation content is identical to the Information Packages produced by the standard BDPL Ingest tool.

Once the ingest of RipStation content has completed, BDPL staff will then use the bdpl_ripstation_postprocess.py script to check in each disc to see if it all processes successfully completed or if there were any failures in the transfer and/or analysis of content.  Failed items will be reviewed by the digital preservation librarian and will be run through the standard BDPL Ingest Tool workflow (or, if incorrectly categorized, the other RipStation workflow).  During postprocessing, staff will also follow the BDPL guidelines to Scan the Physical Media (the disc, case with barcode, and any additional descriptive materials) using the desktop scanner. 

Set Up for RipStation and RipStation DataGrabber Workflows

 To help determine the type of disc, use information on the disc (labels and manufacturers' information) as well as details in the shipment manifest.  For assistance, see the guidelines for Identifying Different Types of Optical MediaNote that CDDA content cannot be burned to a DVD!

  • On the RipStation, create a "userdata.txt" file for the current group of discs.  Enter each item barcode in the file, one per line, making sure not to include extra spaces (see example below). Save periodically to prevent losing your information!

NOTE: the 'userdata.txt' filename is very important; do not use additional characters or capital letters or it won't be recognized by the software!

  • Remove each disc from its case or enclosure and write the last four digits of the barcode on the inside of the disc (around the center hole).  Depending on the barcode scheme, it may be necessary to use more than four digits to avoid confusion.

 

  • Then place the discs in a stack on the work surface.  Place them upside down so that the first disc (directly on the table) corresponds to the first barcode in userdata.txt file (and the final disc in the stack will be the final barcode in the file).

  • Place the empty cases or enclosures in a place where they will not be in the way.  Don't stack too high, or they may topple over and it will be more challenging to match the discs back up with the cases. (If there are multiple stacks of cases, it may help to include a post-it note on each to indicate the order.)

  • When all barcodes are entered in userdata.txt, save the file alongside the appropriate application:
    • RipStation (for CDDAs): 
    • RipStation DataGrabber (for data discs and DVD-Video content): 

  • Finally, load discs onto the RipStation input spindle(s), ensuring they are in the same order as they were entered on the userdata.txt file (i.e., first disc on the first spindle is the first barcode in the file).

NOTE: if loading discs into both input spindles, put the first stack in the spindle closest to the RipStation drives, as it will be checked first by the robotic arm.

RipStation Workflow for CDDAs

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RipStation DataGrabber Workflow for Data Discs and DVD-Video

The RipStation DataGrabber can be launched from a shortcut on the desktop of the RipStation computer.  The software may be configured and operated via the user interface:

Configuration

The RipStation DataGrabber software should not require any adjustments except for updating the shipment ID in the 'Name Format' in the main interface. Information is this included here for reference and in the event that settings have been changed inadvertently or for custom projects.

Main Interface

The main interface of RipStation Grabber includes the following settings:

  • Loader type: MFD
  • Ouput format: ISO/MDF Image
  • Disc count: 0
  • File type filter: leave blank
  • Root path: D:\Local Data\
  • Name format: [shipmentID]\%0\disk-image\%0  
    • NOTE: the '%0' refers to the barcode stored in the userdata.txt file. 

NOTE: be sure to update the name format with the current shipment ID in YYYYMMDD format.

Preferences

It is also necessary to change several of the DataGrabber preferences.  To access these options, click the 'Preferences' icon in the top menu:

An additional 'Preferences' window will then open.

Rejects

Under the 'Rejects' tab of the Preferences window, make sure that the following boxes are checked:

  • 'Reject discs which are not recognized' (time limit should be set to 2.5 minutes)
  • 'Rip sequentially'

NOTE: RipStation DataGrabber will not correctly align barcode values from userdata.tx with content if 'Rip sequentially' is not selected.

Reports

Under the 'Reports' tab of the Preferences window, be sure to check the option to 'Log full batch log to file.'

Operation

Once the configuration is completed, the RipStation DataGrabber batch operation is ready to begin.  Click the large green arrow in the top menu of the main interface:

While the RipStation Datagrabber should run through the entire stack of discs, BDPL staff should monitor the operation in case of an error (such as the robotic arm's failure to pick up a disc).  See the Troubleshooting section of this page for more information on how to handle issues that arise.

Copying Files to Scandium

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Note .bat scripts on RipStation

Completing Ingest for RipStation Content

Run bdpl_ripstation_ingest.py

Post-Processing RipStation Content

Run bdpl_ripstation_postprocess.py and create images

Troubleshooting

Robotic Arm Is Unable to Pick Up Disc

The robotic arm may have trouble grasping individual discs for no apparent reason.  After several unsuccessful attempts, the software will display a dialogue box asking if you want to cancel the operation (no more discs), try again (discs remain), or keep going (additional discs have been added).  Click the 'Try again' button to continue; it may be necessary to gently lift the disc up to meet the robotic arm or nudge it closer to the spindle frame so that it can be picked up.

Unexpected Crash

The RipStation DataGrabber software may stop unexpectedly in the middle of a batch.  If this happens, check the RipStation output window to see the last barcode that was successfully completed:

Remove any uncompleted discs that may have been left in the drives and return to the input spindle, making sure they are in the same order as in the 'userdata.txt' file. Be sure to delete any barcodes from userdata.txt that have been completed so that the next disc in the spindle is the first barcode in the file.

"Unable to close the drive tray"

While using the DataGrabber software to transfer content off of data discs and DVD-Video discs, BDPL staff on several occasions have encountered a situation where a disc is loaded into a drive and the software produces an error message indicating it is 'Unable to close the drive tray' and that the batch has completed, even though other discs are remaining.  An example of the DataGrabber output window is below:

15:19:56 The batch has started.
15:19:58 The loader has been initialized.
15:20:21 NewBatch.cpp(675) : The loader has failed to load the next disc into drive E:.
LoaderMFD.cpp(109) : Unable to close the drive tray.
Drive.cpp(314) : Unable to close the drive tray.
Drive.cpp(313) : Error 8 'CStarBurn_ScsiTransportASPI::ExecuteCDB(): Command failed'
SCSI driver returned 0x1B10030
15:20:21 NewBatch.cpp(675) : The loader has failed to load the next disc into drive F:.
No more discs loaded due to previous failure.
15:20:21 NewBatch.cpp(675) : The loader has failed to load the next disc into drive G:.
No more discs loaded due to previous failure.
15:20:21 NewBatch.cpp(675) : The loader has failed to load the next disc into drive H:.
No more discs loaded due to previous failure.
15:20:21 The batch has completed.

This problem appears to be caused by optical media that are not correctly formatted or finalized.  To confirm, remove the problematic disc from the RipStation and attempt to open on one of the BDPL workstations.  If the disc cannot be read, skip it and restart the batch process.

*****NOTE: when recovering from this error, be sure to edit the list of barcodes in userdata.txt so that the barcode in the first line of the file represents the disc at the top of the input stack.*****

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