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  • Batch Loading Variations Metadata from MARC

V3 Batch Loading

Mapping Flowchart – Contributor Records

[5 June 2008]

 

*Perform these steps for each of the following fields in each MARC record:

1) 100, 110, 111

2) 600, 610, 611

3) 700, 710, 711

 

1         Searching V3 for Duplicates:

1.1 Populating Contributor field

1.1.1       Search using values from |a, |q, |b, |c, |d.

1.2 If one or more matches, do not create a new contributor record.

1.3 Else, if no matches, create contributor record.

 

2         Querying LC Authority file:

2.1 Once contributor is determined not to be a duplicate, query the LC authority file as follows.

2.1.1       If searching value from 100, 600, or 700 field, set search parameter to “Personal Name.”

2.1.2       Else, set search parameter to “Corporate/Conference Name.”

2.2 Populating search field:

2.2.1       Search using values from |a, |q [ x00 only ], |b, |c, |d.

2.3 If exactly one match, import Authority Record.

2.4 Else, do not import any Authority Records. Proceed to step 4.

 

3         Mapping Contributor Record from MARC Authority Record:

3.1 Map the following fields directly from the MARC record ( see mapping table ):

3.1.1       Uniform Name

3.1.2       Name Source

3.1.3       Variant Names

3.1.4       Birth/Death Dates

3.1.5       Notes

3.1.6       Other System IDs

3.2 Setting Type:

3.2.1       If Authority Record is imported resulting from a search using a 100, 600, or 700 field, set to “Person.”

3.2.2       Else, set to “Group.”

3.3 Setting Record Status:

3.3.1       Set status to “Batch Loaded—Minimal”

 

4         Mapping Contributor Record without MARC Authority Record:

4.1 Map the following fields from the MARC Bibliographic Record

4.1.1       Uniform Name (x00, x10, x11 field, subfields |a, |b, |q [ x00 only ], |c)

4.1.2       Name Source (“BIB:IU([value from 001])”)

4.1.3       Birth/Death/Flourish Dates (x00, x10, x11 field, subfield |d)

4.2 Setting Type:

4.2.1       If mapped from a 100, 600 or 700 field, set to “Person.”

4.2.2       Else, set to “Group.”

4.3 Setting Record Status:

4.3.1       Set status to “Batch Loaded—Provisional”

 

CAM 080321