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Final Performance Report: Part 2, Quantitative Information


The purpose of the final performance report is to provide a permanent record of program accomplishments.  The Institute will use the numbers from this quantitative form to report to Congress and the Office of Management and Budget about the agency’s progress on addressing its strategic goals of sustaining cultural heritage and knowledge, enhancing learning and innovation, and supporting the professional development of library and museum staff. 


Refer to Glossary to Support Grant Reporting ( to assist with definitions of terms.


IMLS has identified a number of activities, products, and participant groups that are commonly addressed through IMLS grants and seeks output/outcome data about these on this form.  In your interim and final narrative reports, you are asked to describe project activities – this form seeks to gather the quantitative data associated with these activities. While your grant may have multiple activities (and all should be listed in the narrative part of your report), you should identify up to three main activities (that have discrete outputs or outcomes) per grant and complete one of the following forms for each activity.  For instance, your grant may have mounted an exhibit, conducted teacher workshops, and developed a related curriculum.  You should fill out one form per activity, since each with have a different set of outputs or outcomes, and may have served distinct audiences.  If your grant consisted of one primary activity, such as supporting 12 students to complete Master’s degrees, one form will probably be sufficient.  If you have questions about which activities to choose to record on this form, refer them to your program officer.


The form has been developed to cover the most common of grant activities.  Since every grant is unique to its own institution and audience, some grants have outputs and outcomes from activities not included on this form.  Questions 10, 15 and 24 are catch-alls.  The responses to these questions should not be included in other responses.


How to fill out this form: Numbers should encompass only those activities and individuals directly affected by or involved in your project between your grant start and end dates.  Leave blank any items that do not apply to your grant or for which you do not have actual figures or reasonable estimates.



Institution Name:  Indiana University


Grant #: LG-05-05-0209-05


A.  SITE SPECIFIC PROJECT ACTIVITY: Variations3: An Integrated Digital Library and Learning System for the Music Community


1. _________ Total # of collection items conserved, relocated to protective storage, rehoused, or for which other preservation-appropriate physical action was taken.


2. _________ Total # of collection items digitized, scanned, reformatted, or for which other electronic or digital preservation action was taken. 


3. _2169____ Total # of collection items with new or enhanced accessibility (include items that were cataloged or for which finding aids or other records were created or computerized) [includes _2169_ items made accessible to users other than grantee staff for the first time,          ____ items with new or enhanced access for staff only].


4. __7______ Total # of lectures, symposia, demonstrations, exhibits, readings, performances, concerts, broadcasts, Webcasts, workshops, multi-media packages, or other learning opportunities provided for the public (do not include PSAs or other promotional activities)  [includes _______ out-of-school or after-school programs, _______ exhibits].


5. ___2_____ Total # of tools created, improved, or produced for searching, information management, or information analysis by users other than or in addition to grantee staff.


6. ___3_____ Total # of conferences, programs, workshops, training sessions, institutes, classes, courses, or other structured educational events provided.


7.____3____ Total # of internships, apprenticeships, mentoring opportunities, or other extended educational opportunities provided.


8._________Total # of degrees/certificates earned as a result of the grant  [includes ______ Master’s, ____ Ph.D. degrees, _______ other (specify):  ___________________].


9.____4____Total # technology upgrades or improvements (specify): _Four additional institutions implemented the Variations digital music library system in production___.


10. If your grant engaged in other activities not covered by the categories above, please briefly identify and quantify them here. Attach another sheet if necessary. 







B. PORTABLE PRODUCTS (relating to the activity named in section A.)


11. __9______Total # of research reports, papers, books, reprints, or other publications generated. 


12. ___3_____Total # of Web sites developed or improved [include URLs/addresses:,, ].


13. _________Total # of learning resources produced [includes

_______ oral histories, _______ curriculum resources,  ________ curriculums,  _______ Web-based learning tools, or ________ other (specify): __________________________________].


14._________Total # of key management documents created

[includes ______ emergency plans, _______ conservation surveys, _______ strategic plans,

_______ other (specify): _____________________________________________].



15. If your grant created one or more quantifiable products not covered by the categories above, please briefly identify and quantify them here.  Attach another sheet if necessary. 


2 free open source software tools developed and released to the community:

   Variations Digital Music Library

   Variations Audio Timeliner




C.  PARTICIPANTS/VISITORS/USERS/AUDIENCE (relating to the activity named in section A.)



16. _________Total # of community organization partners [includes ____ informal partners, ____ formal partners].


17. _________Total # of schools (pre-K through grade 12) that used services provided by your grant (include only schools that actively participated, not those to which material was simply distributed or made available) [includes _____ students participating in field trips].


18.__________Total # of teachers supported, trained, or otherwise provided with resources to strengthen classroom teaching or learning.


19.__________Total # of pre-K through grade-12 students served [includes ____ youth 9-19 who used, participated, visited, or otherwise interacted with activities, experiences, resources, or products offered by your grant].


20. ________Total # of viewers and listeners for radio, television, and cable broadcasts (for series, include total actual audience for all broadcasts; do not include audience for PSAs or other promotional activities or Webcasts; do not report potential audience).


21.________Total # of users of Web-based resources provided by your grant (include all individuals the project served).  Choose the measure that best represents your use rate (choose only one): ____ visits (hits), ____ unique visitors, ____ registered users, ____ other measure (specify):  ____________________________________________.


22. __6300___Total # of individuals benefiting from your grant (include all those from questions 18-21 plus others the project served, including staff or others in your field).  Only include those who actually participated or used your project services in some way.


23. This number includes: ___162___ professionals , _6108___  non-professionals or pre-professionals , _________ docents or interpreters , _____________ volunteers , _____30______ staff that received services provided by your grant.



24. If your grant served one or more quantifiable audiences not covered by the categories above, please briefly identify and quantify them here.  Attach another sheet if necessary.


















Directions for submitting this report are available at For assistance or questions contact your Program Officer.



Burden Estimate and Request for Public Comments:  Public reporting burden for this collection of information (Final Report, Parts 1 and 2) is estimated to average eight to thirteen hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.  Send comment regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Institute of Museum and Library Services, Chief Information Officer, 1800 M Street, NW, 9th Floor, Washington, DC 20036-5802, and to the Office of Management and Budget, Paperwork Reduction Project 3137-0029, Washington, DC 20503.