Version 1 of the History of the IU Libraries project scope statement is in effect! Minor changes moving forward can be tracked via the wiki's "page history" tracking functionality. Major changes will result in a Version 2 release. Let the fun begin!

Objective

The History of the Indiana University Libraries project is conceived as a comprehensive, multimedia, and perpetual digital archive documenting the earliest days of the Indiana University (IU) Libraries through present times. The archive will serve as an engaged learning opportunity for Reference Services, Digital Collections Services, and Subject and Area Librarians as we retool our skills and knowledge in preparation for the opening of the IU Libraries' Scholars’ Commons. It will also provide a framework for ongoing, engaged learning opportunities for staff across the libraries as well as faculty and graduate students who participate in more general digital projects training that will be offered as part of the Scholars’ Commons.

The project aims to:

  1. consolidate two parallel web sites1 that cover the history of the IU Libraries by migrating the existing content into services such as Archives Online, Image Collections Online, and other services for long-term digital preservation and access
  2. digitize and describe existing content (35 mm slides, photographs, manuscripts, newspaper clippings and other ephemeral materials and objects) held by Lou Malcomb
  3. cross-reference existing digital content about the libraries’ history from related resources and repositories
  4. identify, digitize, and describe additional materials in existing repositories across campus
  5. create and compile original primary and secondary source contextual information by way of oral histories, essays, timelines and chronologies, biographical sketches, bibliographies, and other related information

Above all, this is a learning project for frontline Scholars' Commons staff with three broad goals:

  1. to understand the multi-faceted dimensions, iterations and phases involved in designing and developing a curated digital archive 
  2. to contribute to this project as researchers 
  3. to cultivate ad-hoc learning strategies

In addition, the training component that will be developed alongside this project will extend beyond the immediate project team to include partners (across the libraries and campus) who will be participating in the Scholars' Commons.

Outcomes

A project of this scope will ensure exposure and experience-building across all service areas offered by the Scholars’ Commons:

The first-year frontline Scholars' Commons staff will strive to gain a comprehensive overview of methods, techniques and tools leveraged for digital scholarship and how those methods, techniques and tools map onto broader research practices in order to cultivate a vibrant research community on the first floor of the East tower.  As a point of reference, the following levels of services have been defined for the Scholars' Commons:

Success

The criteria for success are as follows:

Requirements

The project team will collaboratively determine the high-level project requirements and draft a detailed work plan.

Deliverables (will be refined during collaborative project planning and requirements analysis)

This project team should produce the following:

Assumptions

Constraints and Boundaries

Organization

Communication

Project members will make every effort to keep in regular contact by email or other electronic means including:

See Research Now: Team Members and Communication Protocols for more information.

Deadlines

Project members will make every effort to attend training sessions, workshops, and meetings as arranged. If unable to attend, they will communicate this to the project leads as soon as possible.  Project members will jointly establish and attempt to meet milestones and deadlines set for this project.  Our goal is not to launch with a comprehensive or "finished" web site, but instead to visit every step in the digital research process.  

Credit 

When referring to individual contributions, a team member can speak of that contribution as theirs. When referring to the whole project, team members should always credit the team. We encourage everyone to share with the team when they make public mentions of the project.

When the project is completed, the team will work together to promote the process and project.

Acknowledgments

This project scope statement is in part influenced by The Developing Librarian Project Charter, an initiative of the Columbia University Libraries.


 http://bl-libg-doghill.ads.iu.edu/gpd-web/iulibraryhistorysite/index.php and http://www.libraries.iub.edu/index.php?pageId=5434