This information is not current and is only provided for historical purposes.

Receiving

Step 1: Check media out from collection owner, transport to Born Digital Preservation Lab.

Step 2: Create new Media Log file from medialog-template.xlsx for new collection if one does not exist.

Step 3: Note receiving information in Media Log (see here for help) for all physical media received.

**Note: at this point the University Archives has taken responsibility for generating BDPL #'s and labelling media from their collections.

Step 4: Engage write-protect tabs on media, if applicable => Safe Handling of Removable Media (Disks).

Step 5: Create a new folder for each object, in ~/Documents/1received/ on the BDPL computer.

Step 6: Create new Info CSV document based on the latest version of the template, stored in the BDPL Box folder:

DIGIPRES-start-here => 2-Born Digital Preservation Lab => BDPL Info-Templates

ex. ~/Documents/1received/UAC0420160002/UAC0420160002-info.csv

Step 7: Note receiving information in the Info CSV file.

**Note: Entries into the CSV file should NOT include any commas or quotation marks.

Pre-Ingest

Step 8: Plug media into computer w/ write-blocking hardware, write-protect tabs, and read-only software engaged.

Step 9: Open collection Media Log file and associated Info CSV document

**Note: When opening the Info CSV file for the first time (ex. UAC0420160002.csv) "Select All" (ctrl-A) and "Format Cells" (right-click and select). Set the "Number" to "Text" and "Alignment" to "Left". This will maintain the same formatting for every Info CSV file.

Step 10: Create a raw (.dd) disk image w/ Guymager. For CD's and DVD's use DDRescue:

ddrescue -n -b2048 /dev/sr0 <path to output .ISO> <path to map file .map>

ddrescue -d -r1 -b2048 /dev/sr0 <path to output .ISO> <path to map file .map>

*mapfiles can be deleted

Step 11: Make sure the disk imaging was successful, and record the appropriate information in the Media Log and .csv file.

**Note: This step is especially important for CD and DVD media, because we have had issues in the past.

Step 12: Remove physical media and place back in any packaging.

Step 13: Create MD5 file, using Nautilus, and store in object folder.

Step 14: Using FiWalk and the FiClam plugin, create a structural DFXML and run Clam Antivirus on each item in the disk image.

fiwalk -c clamconfig.txt -X <path to output .xml> <path to disk image>

**Rather than type the command, you may:

(a) Open ~/Documents/ClamCommand.txt and cut-and-paste the fiwalk command (use shift-ctrl-v to paste at the command prompt). Then correct the folder and file names.

(b) In the Terminal, navigate to ~/Documents/scripts/FiClamGUI/ and run the FiClamGUI.py script:

python FiClamGUI.py

**If the value for <clamav_infected>1</clamav_infected> is "1", note this in the Info CSV, move the folder to ~/Documents/1received/4review/, and alert managing staff.

Step 16: Access the disk image using BitCurator Image Access (if this does not work, you can also just use the mount command).

Step 17: Move object folder to ~/Documents/2readyforingest.

Ingest

Step 18: Create a tar package of object folder.

Step 19: Deposit into SDA utilizing internal deposit workflow.