1. Production Dashboard
  2. Add Production/Layout Editors
  3. Production Discussions
  4. Upload Galley
  5. Schedule for Publication


1. Production Dashboard

The last stage of the submission process prior to publication is Production. The copyedited version of the article should be accessible under "Production Ready Files." In order to confirm publication, however, you will need to assign some form of production or layout editor. In the "Participants" box on the right side of the page, select the "Assign" button in the upper right corner.

2. Add Production/Layout Editors

There are several roles that may be useful at this stage, including ones you may have created yourself with the help of the Roles page, but the default roles you'll want to select from the first drop-down menu include layout and production editors. Once you select a relevant user, you can tailor your message towards the specific task you want them to complete. At this stage you may want them to conduct final proofreading, provide a galley for the article, or work with the layout in a different format. Whatever role or user you select, as soon as you choose at least one user, you can continue on with production.

3. Production Discussions

The "Production Discussions" box provides you, your production editors, and the submission's author a chance to inform each other of revisions and communicate using the system. Select "Add discussion" in the upper right corner of this box to see your options. 

Make sure to select which participants you want this particular discussion to be visible to- there may be some discussion you want to keep restricted to editors as well as some in which the author needs to receive updates. After writing your message, you can also choose these discussions as a place to store and send files that are not necessarily ready for placement in the "Production Ready Files" box but still need to be examined. Discussions can be an excellent way to share revisions or rough drafts. 

4. Upload Galley

The "Galleys" box will hold the various layout galleys you want to apply to your submission to make sure it is consistent with the desired layout of your journal. To create a new galley, select the blue "Create New Galley" button in the upper right corner of the "Galleys" box. Upload your galley through the pop-up window, and be sure to specify its format as well as whether it should available through a separate website. 

5. Schedule for Publication

Once your galley is loaded and applied to the submission, be sure to upload the absolute final copy of your article into "Production Ready Files". The file you upload at this stage should be the file you want on your journal's website for everyone to access. Once the editing process if officially complete, feel free to inform your editors and author through the Discussions feature.

Select the blue "Schedule For Publication" button on the right side of the screen to officially graduate this article from the submission process. 

In order to be published, your submission must be assigned to an issue. If you haven't already created an issue, check the Future Issues section of the "Issues" tab on your left sidebar. You will need to create an issue there in order to properly assign your submission. The drop-down menu will allow you to assign submissions to both future and back issues in case you need to upload an article to an issue that has already been published. You also have the option to add page numbers- note that this window is the only place you can edit page numbers. Finally, you can also choose to attach certain permissions or a license to this article. Make sure whatever you choose is in line with your overall copyright and licensing policy, which you can view or change on the Permissions page under Distribution Settings

You will still be able to access and edit the Submission Dashboard for these articles until the entire issue is published. Go to the next page for instructions on how to publish your issue. 

Questions? Contact us at iusw@indiana.edu.